Tuesday, May 07, 2024

2:30 P.m. - 3:30 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Motion to Convene into Closed Session

• RESOLUTION:
  THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following:

a.

Closed Session Minutes of April 15, 2024

b.

Closed Session Minutes of April 16, 2024

c.

Labour Relations or Employee Negotiations; CAO Recruitment

4.

Motion to Convene into Open Session

• RESOLUTION:
  THAT Council of the Town of Minto resume into open Council.

5.

Reporting Out of Closed

• RESOLUTION:
  THAT Council receives the Closed Session report regarding Labour Relations or Employee Negotiations for information.

6.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto April 15, 2024 Special Council Meeting, the April 15, 2024 and April 16,2024 Closed Session meetings and April 16, 2024 Regular Council meeting be approved.

a.

Special Council Minutes of April 15, 2024

b.

Regular Minutes of April 16, 2024

c.

Closed Session Minutes of April 15, 2024

d.

Closed Session Minutes of April 16, 2024

7.

Resolution Moving Council into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

8.

Public Meeting

a.

ZBA 2024-03: Tammy and Shaun Milne, 84 Elora Street N Clifford

9.

Delegations

a.

Staff Sergeant Smith and Chair Campbell, Ontario Provincial Police 2023 Year End Report

b.

Jim Dopfer, Stefon von Muhlenen and Dan Sinclair, Neutral Public Spaces

10.

Public Question Period

11.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Wellington Federation of Agriculture, The importance of Minimum Distance Separation requirements

b.

County of Wellington, County Official Plan Review – Housing Focused: A Housing Policy Review in Wellington County

c.

Town of Plympton-Wyoming, Securing Access to Natural Gas

d.

Municipality of St Charles, Household Food Insecurity

e.

Municipality of St Charles, Social and Economic Prosperity Review

f.

Municipality of West Perth, Conservation Authority Act

g.

City of Peterborough, Amend the Ombudsman Act

h.

City of St. Catherines, Provincial Regulations Needed to Restrict Keeping of Non-native ("exotic") Wild Animals

i.

Loyalist Township, Public Health Ontario Labs

j.

Loyalist Township, Housing Funding

k.

Loyalist Township, Accessible Ontario by 2025

l.

Maitland Valley Conservation Authority Minutes of March 20, 2024

m.

Maitland Source Protection Authority Minutes of March 20, 2024

n.

Mapleton Seniors Centre for Excellence, May 2024 Newsletter

o.

Request to remove names from Petition

p.

Ausable Bayfield Maitland Valley Drinking Water Source Protection Region, May 2024 Newsletter

q.

Additional Requests to Remove Names from Petition

r.

Jan Kaikkonen, Letter in Support of Petition

12.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

b.

Staff Reports

1.

EC DEV 2024-007, Signage Grant H34 - Eh-2-Zed, 10 Elora St S. Harriston

• RECOMMENDATION:
  THAT Council of the Town of Minto receives the report EC DEV 2024-007 – Signage Grant H34 – Eh-2-Zed, 10 Elora St. S. Harriston and approves Signage Grant H34 for $1,000.00.

2.

PLN 2024-019, B30/24 - Prue Consent (Severance) 6378 12th Line

• RECOMMENDATION:
  THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B30/24 – Prue, for land legally described as CON 12 LOT 14, with a municipal address of 6378 12^th Line, in the Town of Minto, and that the following conditions be considered:

  1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.
  2. THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels, obtains an Entrance Permit from the road authority with jurisdiction and installs the entrance to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.
  3. THAT the owner/applicant supplies to the Town of Minto proof that a new Drainage Assessment Schedule has been approved, to ensure the reapportionment of the applicable municipal drain(s), to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.
  4. THAT the owner/applicant obtains a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with all applicable requirements in the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

3.

PLN 2024-020, 23T-15004: Breymark Homes Draft Plan of Subdivision Extension Request

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report PLN 2024-020 regarding the Draft Plan of Subdivision 23T-15004 for Breymark Homes, in the Town of Minto.
  AND FURTHER the Council of the Town of Minto supports the request to extend the Draft Plan of Subdivision lapsing date to December 2025.

4.

PW 2024-012, Municipal Drain Maintenance Assessments

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report PW 2024-012 regarding Municipal Drain Maintenance Assessments and considers passage of the related Assessment By-law in open session.

5.

PW 2024-013, Municipal Drain 14 Improvement Request

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report PW 2024-013 regarding Municipal Drain 14 Improvement Request and appoint Streamline Engineering INC to represent the Town’s interest in this regard.

6.

PW 2024-014, Boundary Road Agreement - West Grey

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report PW 2024-014 regarding Boundary Road Agreement – West Grey and considers approving a By-law in regular session authorizing the Mayor and Clerk of the Town of Minto to sign the Agreement.

7.

FIRE/PW 2024-003, Vehicle Tender Award

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report FIRE/PW 2024-003 regarding Vehicle Tender Award; and
  THAT Council of the Town of Minto award Tender 2024-05 for 1 pickup truck and 1 SUV to Leslie Motors for the amount $55,523.00 excluding HST for the pickup truck and $47,326.00 excluding HST for the SUV.

8.

CL 2024-004, Appointment to Source Protection Committee

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report CL 2024-004 regarding Appointment to Source Protection Committee;
  AND FURTHER The Council of the Town of Minto support the re-appointment of John Fruin to the Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Committee for the Town of Minto.

c.

Announcements

13.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

14.

Notices of Motion

15.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

16.

By-laws

a.

2024-025, West Grey Boundary Agreement

• RESOLUTION:
  THAT By-laws 2024-025 be read a first, second, third time and passed in Open Council and sealed with the seal of the Corporation.

b.

2024-026, Confirmatory

• RESOLUTION:
  THAT By-law 2024-026, To confirm the actions of the Council of the Corporation of the Town of Minto respecting a meeting held May 7, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

17.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.