Council Agenda

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Council Chambers

1.
Call to Order

 

2.
Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

 

3.
Minutes of Previous Meeting

 

  • RESOLUTION:
    THAT minutes of the Town of Minto May 21, 2024 Regular Council meeting be approved.

4.
Resolution Moving Council into Committee of Adjustment

 

  • RESOLUTION:
    THAT the Town of Minto Council convenes into Committee of Adjustment.

5.
Resolution Moving Committee of Adjustment into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

 

  • RESOLUTION:
    THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

6.
Public Meeting

 

7.
Delegations

 

8.
Public Question Period

 

9.
Correspondence Received for Information or Requiring Direction of Council

 

  • RECOMMENDATION:
    THAT Council receives the correspondence as information.

10.
Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

 

a.
Committee Minutes for Approval

 

1.
Community Services Advisory Committee Minutes of May 27, 2024

This item has attachments. 
1.05-27-24 CSAC Minutes.pdf

  • RECOMMENDATION:

    THAT Council of the Town of Minto receives the May 27, 2024 Community Services Advisory Committee minutes for information and approves any recommendations contained therein.

b.
Staff Reports

 

1.
PW 2024-016, Clifford Sand Filter Media Replacement Tender Results and Budget Amendment

This item has attachments. 
1.PW 2024-016 Clifford Sand Filter Media Replacement.pdf
2.PW 2024-016 Clifford WWTP Filter Assessment Report_Final.pdf
3.PW 2024-016 Clifford WWTP Sand Filters - Specifications.pdf

  • RECOMMENDATION:

    THAT Council of the Town of Minto receive report PW 2024-016 regarding Clifford Sand Filter Media Replacement Tender Results and Budget Amendment;

    THAT the Town’s 2024 Capital Budget be amended by $90,000 to include additional funding for the Clifford Sand Filter Media Replacement project with funding provided from the Wastewater Capital Reserve; and

    THAT Council of the Town of Minto awards Tender PW 2024-06 - Supply, Load Haul and Deliver Filter Sand to Donegan’s Haulage (2010) Limited for the estimated total of $86,800.00 excluding HST.

     

2.
FIN 2024-009, Tangible Capital Assets Policy

This item has attachments. 
1.2024-06-04 Tangible Capital Assets Policy.pdf
2.06-04-24 Minto TCA Policy_Final_June 2024.pdf

  • RECOMMENDATION:

    THAT Council of the Town of Minto receives report FIN 2024-009 regarding the Tangible Capital Assets Policy and adopts the Policy as attached.

3.
CL 2024-006, Policy Review

This item has attachments. 
1.2024-06-04 CL 2024-006 Policy Review.pdf
2.1.2 Code of Conduct Accountability and Transparency and Fiscal Accountability 02-05-19.pdf
3.Code of Conduct for Council Members Draft 1.pdf
4.Accountability and Transparency Draft.pdf
5.Use of Corporate Resources during Election Draft.pdf
6.1.13 Council-Staff Relations Policy Draft.pdf
7.Code of Conduct for Employees Draft.pdf
8.Public Complaint Resolution Procedures Draft.pdf

  • RECOMMENDATION:

    THAT Council of the Town of Minto receives report CL 2024-006 regarding Policy Review;

    THAT Council endorses the implementation of the Code of Conduct for Employees Policy and the Public Complaints Resolution Procedure Policy as written;

    THAT Council provide feedback on Code of Conduct for Council Members Policy, Accountability and Transparency Policy, Use of Corporate Resources During an Election Period and the Council Staff Relations Policy; and

    THAT staff bring back final drafts of the policies and By-law at a future meeting for Council consideration.

c.
Announcements

 

11.
Motion to Return To Regular Council

 

  • RESOLUTION:
    THAT the Committee of the Whole convenes into Regular Council.

12.
Notices of Motion

 

13.
Resolution Adopting Proceedings of Committee of the Whole

 

  • RESOLUTION:
    THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

14.
By-laws

 

a.
2024-031, Appoint a Chief Administrative Officer

This item has attachments. 
1.2024-031 Appoint Chief Administrative Officer.pdf

  • RESOLUTION:

    THAT By-law 2024-031 to appoint a Chief Administrative Officer, be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

b.
2024-032, Confirmatory

This item has attachments. 
1.2024-032 Confirmatory 06-04-2024.pdf

  • RESOLUTION:

    THAT By-law 2024-032, To confirm the actions of the Council of the Corporation of the Town of Minto respecting a meeting held June 4, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

15.
Adjournment

 

  • RESOLUTION:
    THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

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