Council Agenda

Tuesday, May 06, 2025

Closed Session starts at 2:15 p.m. and Open Session begins at 3:00 p.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Motion to Convene into Closed Session

• RESOLUTION:
  THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following:

a.

Closed Session Minutes of February 4, 2025

b.

Personal matters about an identifiable individual, including employees; Community Services

4.

Motion to Convene into Open Session

• RESOLUTION:
  THAT Council of the Town of Minto resume into open Council.

5.

Reporting Out of Closed

• RESOLUTION:
  THAT Council receives the Closed Session report regarding personal matters about an identifiable individual, including employees - Community Services;
  AND FURTHER THAT Council approves the confidential direction given to staff.

6.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto February 4, 2025 Closed Session meeting and April 18, 2025 Regular Council meeting be approved.

a.

Closed Session Minutes of February 4, 2025

b.

Regular Minutes of April 22, 2025

7.

Resolution Moving Council into Committee of Adjustment

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of Adjustment.

a.

MV 2025-03, 167 Margaret Street S - Harris

8.

Resolution Moving Committee of Adjustment into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

9.

Public Meeting

10.

Delegations

a.

Mayors Golf Tournament Groups

11.

Public Question Period

12.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Town of Georgina, Salt Management

b.

Township of Greater Napanee, Strong Mayor Powers

c.

Township of Zorra, Opposing Strong Mayor Powers

d.

Town of Parry Sound, Response to the Expansion of Strong Mayor Powers

e.

Mapleton Seniors Centre for Excellence, May 2025 Newsletter

f.

City of Richmond Hill, Provincial Regulations Needed to Restrict Keeping of Non-Native ("Exotic") Wild Animals

g.

Town of Essex, Opposition to Strong Mayor Powers: Proposed Amendments to O.Reg. 530/22

h.

Township of Petawawa, Proposed Amendments to O. Reg 530/22 to Expand Strong Mayor Powers and Duties to Additional Municipalities

i.

Township of Otanabee-South Monaghan, Proposal to End Daylight Savings Time in Ontario

j.

Municipality of Bluewater, Opposition to Strong Mayor Powers Expansion

k.

Mapleton, Minto and Wellington North Tri-Fire Services, First Quarter Update

l.

Champlain Township, Surveillance and Monitoring of Heavy Vehicles in Ontario

m.

County of Wellington, Notice of Adoption for Wellington County OPA #126

13.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Diversity, Equity, and Inclusion Minutes of April 17, 2025

• RECOMMENDATION:
  THAT Council receives the Diversity, Equity, and Inclusion Committee Minutes of April 17, 2025 as information and approves any recommendations contained therein.

b.

Staff Reports

1.

EC DEV 2025-008, Signage Grant P29 - Well Initiatives Limited, 345 Minto Road, Unit 1, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-008 – Signage Grant P29 – Well Initiatives Limited, 345 Minto Road, Unit 1, Palmerston, prepared by the Director, Economic & Community Services, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves the requested Signage Grant P29 for $1,000.

2.

EC DEV 2025-009, Signage Grant P30 and Facade Grant P23- Elegant Aesthetics, 125 Main Street W, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-009 – Signage Grant P30 and Façade Grant P23 – Elegant Aesthetics 125 Main St. W, Palmerston, prepared by the Director, Economic and Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Signage Grant P30 for $468.07 and Façade Grant P23 for $3,000.

3.

PW 2025-013, Municipal Drain 12 Improvement Request

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2025-013 Municipal Drain 12 Improvement Request, prepared by the Drainage Superintendent, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto appoints Headway Engineering to represent the Town’s interest in this regard.

4.

PW 2025-014, Municipal Drain 44 Improvement Request

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2025-014 Municipal Drain 44 Improvement Request prepared by the Drainage Superintendent, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto appoints Streamline Engineering to represent the Town’s interest in this regard.

5.

CL 2025-007, Appointing CAO as Deputy Clerk/By-law Officer

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CL 2025-007 Appointing CAO as Deputy Clerk and By-law Officer, prepared by the Director of Legislative Services/ Clerk for information purposes;
  AND FURTHER THAT the Town of Minto considers By-laws for both appointments in open session.

6.

CL 2025-008, Strong Mayor Powers

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CL 2025-008 – Strong Mayor Powers, prepared by the Director of Legislative Services/Clerk, for information purposes.

c.

Announcements

14.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

15.

Notices of Motion

16.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

17.

By-laws

a.

2025-011, Drain 121 Third Reading

• RESOLUTION:
  THAT By-law 2025-011 be read a third time and passed in Open council and sealed with the seal of the Corporation.

b.

2025-022, Appoint Deputy Clerk

c.

2025-023, Appoint Bylaw Enforcement Officer

• RESOLUTION:
  THAT By-laws 2025-022 and 2025-023 be read a first, second, third time and passed in Open council and sealed with the seal of the Corporation.

d.

2025-024, Confirmatory

• RESOLUTION:
  THAT By-law 2025-024; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held May 6, 2025; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

18.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.