Council Agenda

Tuesday, June 18, 2024

Closed Session starts at 6:00 p.m. and Open Session begins at 7:00 p.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Motion to Convene into Closed Session

• RESOLUTION:
  THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following:

a.

Closed Session Minutes of May 21, 2024

b.

Advice that is Subject to Solicitor-Client Privilege - Policy

4.

Motion to Convene into Open Session

• RESOLUTION:
  THAT Council of the Town of Minto resume into open Council.

5.

Reporting Out of Closed

• RESOLUTION:
  THAT Council receives the Closed Session report regarding Advice that is Subject to Solicitor-Client Privilege for information.

6.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto May 21, 2024 Closed Session meeting and June 4, 2024 Regular Council meeting be approved.

a.

Regular Minutes of June 4, 2024

b.

Closed Session Minutes of May 21, 2024

7.

Resolution Moving Council into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

8.

Public Meeting

a.

Notice of Engineers Report or Municipal Drain 104

9.

Delegations

a.

Palmerston Curling Club, The Provincial Elementary School Curling Championship

b.

Minto Pride Committee, The Importance of Pride

c.

Samantha Greer, Visibility and Symbolism in Minto and All Public Spaces Nationally

10.

Public Question Period

11.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Town of Blue Mountain, Ridesharing Services Resolution

b.

Letters regarding Pride Decorations

12.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

b.

Staff Reports

1.

County of Wellington, Finoro Custom Homes Inc. – Plan 61M250 Block 48 & 52, Lots 4-45 Anne St W, Bean St, Thackeray Wy, Harriston, Town of Minto Zoning By-law Amendment (ZBA 2024-05) Recommendation Report

• RECOMMENDATION:
  THAT Council of the Town of Minto receives the County of Wellington planning report regarding Zoning By-law amendment for Block 48 & 52, Lots 4-45 Anne St W, Bean St, and Thackeray Way, Harriston;
  AND FURTHER that the Council of the Town of Minto considers passing a By-law in open session. 

2.

PLN 2024-023, Site Servicing Agreement - 69 Allan Street West

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report No. PLN 2024-023 Site Servicing Agreement – 69 Allan Street West, prepared by the Director of Building and Planning Services, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Site Servicing Agreement. 

3.

PW 2024-017, Tender Results – Extension of Sanitary Sewer, Allan St. W, Clifford

• RECOMMENDATION:
  THAT Council of the Town of Minto hereby receives Report No. PW 2024-017 Tender Results – Extension of Sanitary Sewer, Allan St. W, Clifford, prepared by the Roads and Drainage Manager, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto directs the Treasurer to amend the 2024 Capital Budget by $242,717 to include additional expenditures and funding for the Extension of Sanitary Sewer, Allan St W, Clifford project with funding provided by a Capital Contribution from the Developer;
  AND FURTHER THAT Council of the Town of Minto awards Contract No. 6647-24 – Extension of Sanitary Sewer, Allan St. W, Clifford to the lowest bidder, Hanna and Hamilton Construction, for a total tender price of $182,727.00 excluding HST.

4.

FIRE 2024-004, Pick Up Truck Replacement

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report #2024-04 Pick Up Truck Replacement, prepared by the Director of Fire Services, for information purposes;
  AND FURTHER THAT Council approves the sole source purchase of a 2018 Ford F150 from Leslie Motors for the price of $31,500 +HST;
  AND FURTHER THAT Council directs the Treasurer to make the appropriate budget amendment to the 2024 Fire Capital Budget of $35,500 for this purchase.

5.

FIN 2024-009, 2024 Asset Management Plan Adoption

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report No. FIN 2024-009 Tangible Capital Assets, prepared by the Treasurer, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto endorses and adopts the attached 2024 Asset Management Plan.

6.

CL 2024-007, Commemoration Policy

• RECOMMENDATION:

  THAT the Council of the Town of Minto hereby receives Report No. CL 2024-007 Commemoration Policy, prepared by the Clerk, for information purposes;

  FURTHER THAT the Council of the Town of Minto provides direction on the fee to be associated with the Banner Program to be included in the Policy, Option: _____; AND

  FURTHER THAT the Council of the Town of Minto approves the Commemoration Policy as presented.

c.

Announcements

13.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

14.

Notices of Motion

15.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

16.

By-laws

a.

2024-033, Drain 104 Provisional By-law

• RESOLUTION:

  THAT By-law 2024-003 be read a first and second time and provisionally adopted in open Council.

b.

2024-034, Finoro Custom Homes Inc. Rezoning

c.

2024-035, Site Servicing Agreement 69 Allan Street W

• RESOLUTION:
  THAT By-laws 2024-034 and 2024-035 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

d.

2024-036, Confirmatory

• RESOLUTION:
  THAT By-law 2024-036, To confirm the actions of the Council of the Corporation of the Town of Minto respecting a meeting held June 18, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

17.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.