Council Agenda

Tuesday, March 18, 2025

3:00 P.m. - 4:00 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto March 4, 2025 Regular Council meeting be approved.

a.

Regular Minutes of March 4, 2025

4.

Resolution Moving Council into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

5.

Public Meeting - None

6.

Delegations

a.

2024 Farmers Market Year in Review

7.

Public Question Period

8.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Township of Coleman, Urgent Need for Improvement to Highways 11 and 17

b.

Municipality of East Ferris, Standing for Canada

c.

Township of Amaranth, Buy Local and Canadian

9.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Economic Development and Planning Meeting Minutes of March 13, 2025

• RECOMMENDATION:
  THAT Council receives the Economic Development and Planning Committee meeting minutes of March 13, 2025 as information, and approves any recommendations contained therein.

b.

Staff Reports

1.

EC DEV 2025-002, 2024 Year in Review

• RECOMMENDATION:
  THAT Council receives report EC DEV 2025-002, regarding the 2024 Year in Review, prepared by the Director of Economic and Community Development for information purposes.

2.

EC DEV 2025-003, Extension Request for BTJ Investments

• That the Council of the Town of Minto hereby receives report EC DEV 2025-003 Extension Request – BTJ Investments Ltd., prepared by the Director of Economic & Community Development, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto approves a six-month extension, starting January 24, 2025 and ending July 24, 2025.

3.

PW 2025-007, 2024 Annual and Summary Drinking Water Reports

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report PW 2025-007 2024 Drinking Water System Annual and Summary Reports, prepared by the QMS Representative, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves the 2024 Drinking Water System Annual and Summary Reports including, Clifford Drinking Water System, Harriston Drinking Water System, Palmerston Drinking Water System, and Minto Pines Subdivision Drinking Water System;
  AND FURTHER THAT the individual members of Council, the Chief Administrative Officer, and the Director of Legislative Services/ Clerk sign the respective reports as stewards of the water infrastructure.

4.

PW 2025-008, Source Protection Annual Report

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2025-008 2024 Source Water Protection Annual Report, prepared by the Risk Management Official, for information purposes.

5.

PW 2025-009, Appointments for Risk Management Inspectors/Alternate Risk Management Official

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2025-009 Appointments for Risk Management Inspectors / Alternate Risk Management Official report, prepared by the Risk Management Official, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto considers passing a By-law in open session to appoint Risk Management Inspectors / Alternate Risk Management Officials.

6.

PW 2025-010, Wastewater Annual Performance Reports

• RECOMMENDATION:
  THAT Council of the Town of Minto receives PW report 2025-010 regarding the 2024 Annual Performance Reports for the Clifford, Harriston, and Palmerston Wastewater Treatment Plants (WWTPs) as required by the Ministry of the Environment, Conservation and Parks (MECP);
  AND FURTHER that Council acknowledges the compliance status and operational updates outlined in the attached reports.

7.

FIN 2025-006, Budget Software

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report FIN 2025-006, Budget Software, prepared by the Treasurer; for information purposes;
  AND FURTHER THAT Council of the Town of Minto pre-approves the purchase of Euna Software, Bundle 3, to be included in the 2026 budget year.

c.

Announcements

10.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

11.

Notices of Motion

12.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

13.

By-laws

a.

2025-015, Source Water Protection Appointments

• RESOLUTION:
  THAT By-law 2025-015 be read a first, second, third time and passed in Open council and sealed with the seal of the Corporation.

b.

2025-016, Confirmatory

• RESOLUTION:
  THAT By-law 2025-016; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held March 18, 2025; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

14.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.