Council Agenda

Tuesday, March 01, 2022

Closed Session starts at 2:30 p.m. and Open Session begins at 3:00 p.m

Join from a PC, Mac, iPad, iPhone or Android device: https://us02web.zoom.us/j/89957780681 Meeting ID: 89957780681

Or join by phone [phone] Webinar ID: 899 5778 0681

---

1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Motion to Convene into Closed Session

• RESOLUTION:
  THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following:

a.

Closed Session Minutes of January 18, 2022

b.

A proposed or pending acquisition or disposition of land, Palmerston Industrial Park

4.

Motion to Convene into Open Session

• RESOLUTION:
  THAT Council of the Town of Minto resume into open Council.

5.

Reporting Out of Closed

6.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto January 18th Closed Session meeting and February 15 Regular Council meeting be approved.

a.

Regular Council Minutes of February 15, 2022

b.

Closed Session Minutes of January 18, 2022

7.

Additional Items Disclosed as Other Business

8.

Resolution Moving Council into Committee of Adjustment

• RESOLUTION:
  THAT The Town of Minto Council convenes into Committee of Adjustment

a.

MV 2022-05 - 99 Arthur Street W., Harriston, Harding

9.

Resolution Moving Committee of Adjustment into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

10.

Public Meeting

11.

Delegations

a.

Maitland Valley Conservation Authority, 2022 Work Plan and Regulatory Changes

b.

12th Annual Mayor's Charity Golf Tournament

12.

Correspondence Received for Information or Requiring Direction of Council

a.

MPP Randy Pettapiece, Provincial Tax Credits for Training, Childcare and Low-Income Workers

b.

Town of Bracebridge, Joint and Several Liability Reform

c.

Town of Halton Hills, Dissolve Ontario Land Tribunal

d.

Township of Perth South, Catch and Release Justice

e.

Township of South Glengarry, Joint and Several Liability

f.

Township of South Glengarry, Abandoned Cemeteries

g.

Town of Minto Returning Officer, Notice of 2022 Municipal Election

h.

Municipalities of Wellington County, Running For Council Workshop Advertisement

i.

Saugeen Valley Conservation Authority, Minutes of January 20 2022

j.

Norfolk County, Letter of Support re Year of the Garden Proclamation

k.

Ontario Farmland Trust, 2022 Farmland Forum: The Future of Farmland Diversification

l.

County of Prince Edward, Renovictions and other Bad Faith Evictions

m.

Town of Bracebridge, Resolution re Hospital Capital Funding

n.

Mapleton Seniors Centre for Excellence, March 2022 Newsletter

• RECOMMENDATION:
  THAT Council receives the correspondence as information. 

13.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Parks and Recreation Advisory Committee Minutes of January 24, 2022

• RECOMMENDATION:
  THAT Council received the Parks and Recreation Advisory Committee minutes of January 24, 2022 as information and approves any recommendations contained therein.

2.

Minto Trails Committee Minutes of January 17, 2022

• RECOMMENDATION:
  THAT Council received the Minto Trails Committee minutes of January 17, 2022 as information and approves any recommendations contained therein.

3.

Economic Development and Planning Committee Minutes of February 10, 2022

• RECOMMENDATION:
  THAT Council received the Economic Development and Planning Committee minutes of February 11, 2022 as information and approves any recommendations contained therein.

b.

Staff Reports

1.

PW 2022-006, Installation of Pedestrian Crossover

• RECOMMENDATION:
  THAT Council of the Town of Minto receives the report from the Roads and Drainage Manager dated February 15, 2022 regarding the “Pedestrian Crossover Installation Report”,

  AND FURTHER that, the Council of the Town of Minto directs staff to proceed with the installation of the Level 2 Type B Pedestrian Crossover as presented at the intersection of Elora St S and Young St in Harriston

  AND FURTHER that, the Council of the Town of Minto direct staff to proceed with the Pedestrian Crossover painting as a pilot project in recognition of the LGBTQ2S+ (Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, and Two-Spirit) and BIPOC (Black, Indigenous, and People of Colour) communities with funds raised by Minto Pride.

2.

PW 2022-007, Year of the Garden Proclamation

• RECOMMENDATION:
  THAT Council of the Town of Minto Proclaim 2022 as The Year of the Garden.

3.

EC DEV 2022-002, DC Deferral Request Great Canadian Homes

• RECOMMENDATION:
  That the Council of the Town of Minto receives the March 1, 2022, report from the Director of Economic and Community Development regarding the Golden Canadian Homes Development Charge Deferral Request and provides direction to staff.

4.

EC DEV 2022-003, 2021 Year in Review

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report EC DEV 2022-003 regarding the 2021 Year in Review as information.

5.

PL 2022-015, B7/22: Dobson Consent (Severance) 5924 Wellington Road 123

• RECOMMENDATION:
  THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B7/22 – Dobson Brothers Enterprises Ltd., for land legally described as Part Lot 25, Concession 1, with a municipal address of 5924 Wellington Road 123, in the Town of Minto, and that the following conditions be considered:

  1.    THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 

  2.    THAT the owner/applicant is advised that confirmation/approval, from the road authority with jurisdiction and to the satisfaction of the Town of Minto, may be required prior to any further development of both the severed and retained parcels; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  3.    THAT the owner/applicant supplies to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) has been completed to satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  4.    THAT the owner/applicant obtains a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with all applicable requirements in the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

6.

PL 2022-016, B17/22: Trustees of the Congregation of Knox Church (C/O Melinda Heidinga & Warren McEachern) 305 & 315 Main Street West, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B17/22 – Trustees of the Congregation of Knox Church, for land legally described as Part Lots 65, 66 & 71, Borthwick’s Survey, in the former Town of Palmerston, Town of Minto, County of Wellington, and that the following conditions be considered:

  1.    THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 

  2.    THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels from the road authority with jurisdiction and to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  3.    THAT the owner/applicant obtains confirmation that servicing on the retained and severed parcel can currently be accommodated to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  4.    THAT the owner/applicant satisfy the Town of Minto that individual municipal services for both the severed and retained lot are provided; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  5.    THAT the owner/applicant obtains a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with all applicable requirements in the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

7.

FIRE 2022-003, Firefighter Mandatory Certifications

• RECOMMENDATION:
  THAT Council receives report FIRE 2022-003 regarding Firefighter Mandatory Certifications for information.

8.

FIRE 2022-004, 2021 Year in Review

• RECOMMENDATION:
  THAT Council receives report FIRE 2022-004 regarding the 2021 Year in Review as information.

9.

CL 2022-002, Delegation of Authority Bylaw

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report CL 2022-002 as information
  AND FURTHER THAT Council considers passing an updated Delegation of Authority Bylaw in Open Council.

10.

CL 2022-003, Sole Source Purchasing of Electronic Document Management System

• RECOMMENDATIONS:
  THAT Council receives report CL 2022-003 regarding Sole Source Purchasing of Electronic Document Management System 
  AND further, that Council of the Town of Minto approves purchasing FileHold Electronic Document Management System from Image Advantage Solutions Inc at a cost of $33,740.00 before HST.

c.

Other Business Disclosed as Additional Items

14.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council

15.

Notices of Motion

16.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

17.

By-laws

a.

2022-19, Delegation of Authority Bylaw

• RESOLUTION:
  THAT By-law 2022-19; Being a By-Law to delegate certain powers and duties to officers and employees of the Town of Minto; is read a first, second, third time and passed in open Council and sealed with the seal of the Corporation

b.

2022-20, Confirmatory

• RESOLUTION:
  THAT By-law 2022-20; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held March 1, 2022; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

18.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor