Council Agenda

Tuesday, April 08, 2025

3:00 P.m. - 4:00 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto March 18, 2025 Regular Council meeting be approved.

a.

Regular Minutes of March 18, 2025

4.

Resolution Moving Council into Court of Revision

• RESOLUTION:
  THAT Council of the Town of Minto convenes into Court of Revision.

a.

Municipal Drain 121

5.

Motion Moving Court of Revision into Committee of Adjustment

• RESOLUTION:
  THAT the Town of Minto Court of Revision convenes into Committee of Adjustment.

a.

MV 2025-02, Andrew Bauman- 8803 1st Line, Palmerston

6.

Resolution Moving Committee of Adjustment into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

7.

Public Meeting

8.

Delegations

a.

Ben Crisci, Request for Relief from Water Bill

9.

Public Question Period

10.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Regional Municipality of Durham, Amend Previous Motion re Ban the Nazi Swastika

b.

Crime Stoppers Guelph-Wellington, Spring 2025 Newsletter

c.

Western Ontario Wardens Caucus, Tariff Response

d.

Mapleton Seniors Centre for Excellence, April Newsletter

e.

Wellington County O.P.P. 2024 Year-End Report

11.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Cultural Roundtable Minutes of March 24, 2025

• RECOMMENDATION:
  THAT Council receives the Cultural Roundtable Committee minutes of March 24, 2025 as information and approves any recommendations contained therein.

2.

Diversity, Equity, and Inclusion Committee Minutes of March 20, 2025

• RECOMMENDATION:
  THAT Council receives the Diversity, Equity, and Inclusion Committee minutes of March 20, 2025 as information and approves any recommendations contained therein.

b.

Staff Reports

1.

EC DEV 2025-004, Development Covenant Extension Request for Johnny Garth Wilson and Sarah Viola

• RECOMMENDATION:
  That Council of the Town of Minto hereby receives report EC DEV 2025-004 Development Covenant Extension Request for Johnny Garth Wilson and Sarah Viola, prepared by the Director of Economic & Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves the requested six-month extension (August 8, 2025).

2.

EC DEV 2025-005, Signage Grant H37 - May's Cafe at the Old Post, 39 Elora St. S, Harriston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-005 – Signage Grant H37 – May’s Café at the Old Post, 39 Elora St. S. Harriston, prepared by the Director, Economic and Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Signage Grant H37 for $427.23.

3.

EC DEV 2025-006, Signage Grant H38 - Inked, 1 Elora St. Unit 4, Harriston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-006 – Signage Grant H38 –Inked, 1 Elora St. S. Harriston, prepared by the Director, Economic & Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Signage Grant H38 for $412.30.

4.

EC DEV 2025-007, Community Garden Agreements - Clifford and Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-007 –Community Garden Agreements, prepared by the Director, Economic & Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto authorizes the Mayor and Clerk to sign the lease agreements with Wesley Bates and Juanita Wilkins and the Palmerston Evangelical Missionary Church.

5.

FIRE 2025-005, Fire Department Wage Policy

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report FIRE 2025-005 Fire Department Wage Policy, prepared by the Director of Fire Services, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto adopts the proposed wage policy and directs staff to implement it as of May 1, 2025.

6.

CL 2025-006, Update to Pay Administration Policy

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CL 2025-006 Update to Pay Administration Policy, prepared by the Deputy Clerk/Manager, People and Culture, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves the policy as written.

c.

Announcements

12.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

13.

Notices of Motion

14.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

15.

By-laws

a.

2025-017, Palmerston Community Gardens Agreement

b.

2025-018, Clifford Community Gardens Agreement

• RESOLUTION:
  THAT By-laws 2025-017 and 2025-018 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

c.

2025-019, Confirmatory

• RESOLUTION:
  THAT By-law 2025-019; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held April 8, 2025; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

16.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.