Council Agenda

Tuesday, October 01, 2024

3:00 P.m. - 4:00 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto September 17, 2024 Regular Council meeting be approved.

a.

Regular Minutes of September 17, 2024

4.

Resolution Moving Council into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

5.

Public Meeting

a.

Notice of Engineers Report for Municipal Drain 120

6.

Delegations

a.

Mayors Golf Tournament Cheque Presentation

7.

Public Question Period

8.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Township of Hilliard, Resolution re Request for the Government to Implement Sustainable Funding for Small Rural Municipalities by Reabsorbing the Cost of the Ontario Provincial Police Force

b.

Crime Stoppers Guelph Wellington, Fall 2024 Newsletter

c.

Saugeen Valley Conservation Authority, Board of Directors Meeting Minutes of July 18 2024

d.

Maitland Valley Conservation Authority, Membership Meeting Minutes of June 19, 2024

e.

Maitland Source Protection Authority, Meeting Minutes of April 17, 2024

f.

Mapleton Seniors Centre for Excellence, October 2024 Newsletter

g.

County of Wellington Joint Accessibility Advisory Committee, Minutes of September 5, 2024 Meeting

h.

Palmerston Big Dig 2026 Business and Public Information Sessions Invitations

9.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Community Services Advisory Committee Minutes of September 9 and 23, 2024

• RECOMMENDATION:
  THAT Council receives the Community Services Advisory Committee Meeting minutes of September 9, 2024 and September 23, 2024 as information and approves the recommendations contained therein.

b.

Staff Reports

1.

CS 2024-004, Community Sport and Recreation Infrastructure Fund

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CS 2024-004 Community Sport and Recreation Infrastructure Fund, prepared by the Director of Community Services, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves a resolution supporting an application for the Community Sport and Recreation Infrastructure Fund.

2.

EC DEV 2024-015, Signage Grant H35 – Scoop-It, 30 Elora St. S. Harriston

• RECOMMENDATION:
  THAT Council of the Town of Minto hereby receives report EC DEV 2024-015 – Signage Grant H35 – Scoop-It, 30 Elora St. S. Harriston, prepared by the Director, Economic and Community Development for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Signage Grant H35 for $433.20.

3.

EC DEV 2024-016, Structural Grant – Martin Wynja, 8 and 10 Elora St. S. Harriston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2024 – 016 – Structural Grant – Martin Wynja, 8 and 10 Elora St. S. Harriston, prepared by the Director, Economic and Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Structural Grant H14 for $3,000.

4.

EC DEV 2024-017, Structural Grant P08, Kaymain Solutions Inc. 234 Main Street W, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2024-17 Structural Grant P08, Kaymain Solutions Inc. 234 Main St. W. Palmerston, prepared by the Director, Economic and Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Structural Grant P08 for $1,803.23.

5.

PW 2024-021, Municipal Drain 13 Improvement Request

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2024-021 Municipal Drain 13 Improvement Request, prepared by the Drainage Superintendent, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto appoints Headway Engineering to represent the Town of Minto in accordance with Drainage Act.

6.

FIRE 2024-006, Open-Air Burning Bylaw Update

• RECOMMENDATION:
  THAT Council of the Town of Minto hereby receives report FIRE 2024-006 regarding the Open-Air Burning By-Law Update, prepared by the Fire Services Management Team, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto pass a by-law in open session adopting the new Open Air Burning By-Law effective January 1, 2025 and repeals by-law 2015-54 as of January 1, 2025.

7.

FIRE 2024-007, Specialty Rescue Team Update

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report FIRE 2024-007, regarding the Specialty Rescue Team Update, prepared by the Director of Emergency Services, for information purposes.

8.

CL 2024-011, Lease Agricultural Land RFQ

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CL 2024-009 Lease Agricultural Land RFQ, prepared by the Clerk, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto awards the lease of the Agricultural Lands to the highest bidders as outlined in this report;
  AND FURTHER THAT the Council of the Town of Minto authorizes the Clerk to sign the individual Agricultural Land Lease agreements on behalf of the Corporation.

c.

Announcements

10.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

11.

Notices of Motion

a.

Mayor Dave Turton, Notice of Motion to Consider a Change in the Start Times for Council Meetings

12.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

13.

By-laws

a.

2024-052, Open Air Burn Bylaw

• RESOLUTION:
  THAT By-laws 2024-052 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

b.

2024-053, Provisional Bylaw for Drain 120

• RESOLUTION:
  THAT By-law 2024-053 be read a first and second time and provisionally adopted in open Council.

c.

2024-054, Confirmatory

• RESOLUTION:
  THAT By-law 2024-054, To confirm the actions of the Council of the Corporation of the Town of Minto respecting a meeting held October 1, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

14.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.