Council Agenda

Tuesday, July 09, 2024

Closed Session starts at 2:30 p.m. and Open Session begins at 3:00 p.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Motion to Convene into Closed Session

• RESOLUTION:
  THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following:

a.

Closed Session Minutes of June 18, 2024

b.

Proposed or Pending Acquisition or Disposition of Land - Harriston

4.

Motion to Convene into Open Session

• RESOLUTION:
  THAT Council of the Town of Minto resume into open Council.

5.

Reporting Out of Closed

• RESOLUTION:
  THAT Council received the Closed Session report regarding a Proposed or Pending Acquisition or Disposition of Land - Harriston;
  AND FURTHER THAT Council approves the confidential direction to staff.

6.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto June 18, 2024 Closed Session meeting and June 18, 2024 Regular Council meeting be approved.

a.

Regular Council Minutes of June 18, 2024

b.

Closed Session Minutes of June 18, 2024

7.

Resolution Moving Council into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

8.

Public Meeting

a.

ZBA 2024-06 - Teeswater Concrete - 5991 3rd Line, Concession 2 Part Lot 22

9.

Delegations

a.

The Grove Youth Wellness Hubs, Tiffany Fagan

b.

Economic and Community Development Strat Plan Bill Elliott Sequence

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report EC DEV 2024-011 regarding the Town of Minto Economic & Community Development Master Plan, prepared by the Director, Economic and Community Development for information purposes;
  AND FURTHER THAT the Council of the Town of Minto officially endorses and adopts the Economic & Community Development Master Plan as presented.

10.

Public Question Period

11.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Crime Stoppers Guelph Wellington, Summer 2024 Newsletter

b.

Maitland Valley Conservation Authority Membership Meeting Minutes of May 15, 2024

c.

Bonnie Hollinger, Letter re June 18 Council Meeting

d.

County of Wellington, County Official Plan Review - Progress Report #11

12.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Economic Development and Planning Committee Minutes of June 6 2024

• RECOMMENDATION:
  THAT Council receives the Economic Development and Planning Committee minutes of June 6, 2024 as information and approves any recommendations contained therein.

2.

Cultural Roundtable Committee Minutes of June 26 2024

• RECOMMENDATION:
  THAT Council receives the Cultural Roundtable minutes of June 26, 2024 as information and approves any recommendations contained therein.

b.

Staff Reports

1.

PLN 2024-025, B71/23: Michael & Tracy Schaus - Lot Line Adjustment - 41 Park Street W, Clifford

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report PLN 2024-025, B71/23: Michael & Tracey Schaus, prepared by the Planning Coordinator, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto recommends that the County of Wellington Land Division Committee approve Consent Application B71/23 – Michael & Tracy Schaus, for land legally described as Part of Lots 61 & 62, Concession D, in the former Village of Clifford, also known as 41 Park Street West, Clifford, and that the following conditions be considered:

  1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.
  2. THAT the owner/applicant confirms they are aware of the following:

  • • That the associated development costs of the parcel(s) are solely the responsibility of the Developer;
    • That a Site Servicing Agreement has been entered into with the Town of Minto, which will not be discharged until the Plan of Subdivision has been approved;
    • That the Town of Minto will continue to retain the securities under the Site Servicing Agreement until the works under that agreement have been constructed or alternate works have been approved by the Town through a Plan of Subdivision;
    • That the owner/applicant confirms they are aware that the Town of Minto will not discharge the 50m x 22m Park Street Bulb easement until the works under the Site Servicing Agreement or an alternative design has been approved and constructed to the satisfaction to the Town; and,

  FURTHER that the Town of Minto files with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

2.

PW 2024-018, Municipal Drain #104 Request For Quotations (RFQ) Results

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2024-018 regarding Municipal Drain #104 Request For Quotations (RFQ) Results, prepared by the Drainage Superintendent, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto awards the contract to Robinson Farm Drainage Limited for the total price of $38,100.00, excluding HST.

3.

FIRE 2024-005, Community Risk Assessment

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report FIRE 2024-005, prepared by the Deputy Chief, regarding the Community Risk Assessment, for information purposes.

4.

FIN 2024-011, Municipal Funding Agreement - Canada Community Building Fund

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report FIN 2024-010 Municipal Funding Agreement – CCBF, prepared by the Treasurer, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto considers a By-law, in regular session, authorizing the Mayor and Clerk to sign and execute an Agreement between the Association of Municipalities of Ontario and the Town of Minto.

c.

Announcements

13.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

14.

Notices of Motion

15.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

16.

By-laws

a.

2024-033, Drain 104 By-law Third Reading

• RESOLUTION:
  THAT By-law 2024-033 be read a third time and passed in open Council and sealed with the seal of the Corporation.

b.

2024-037, Canada Community Building Fund Agreement

• RESOLUTION:
  THAT By-law 2024-037 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

c.

2024-038, Confirmatory

• RESOLUTION:
  THAT By-law 2024-038, To confirm the actions of the Council of the Corporation of the Town of Minto respecting a meeting held July 9, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

17.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.