Council Agenda

Tuesday, August 13, 2024

3:00 P.m. - 4:00 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto July 9, 2024 Regular Council meeting be approved.

a.

Regular Minutes of July 9, 2024

4.

Resolution Moving Council into Committee of Adjustment

• RESOLUTION:
  THAT The Town of Minto Council convenes into Committee of Adjustment.

a.

MV 2024-005, Mervin Webber - 6721 Wellington Road 109

b.

MV 2024-006, Jeffrey Darroch - 6175 Minto Normanby Townline

5.

Resolution Moving Committee of Adjustment into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

6.

Public Meeting

a.

ZBA 2024-07, Larry Stever - 33-37 Nelson Street, 26 Park Street, Clifford

b.

Notice of Engineer's Report Section 78 Drainage Act, Municipal Drain No. 14

7.

Delegations

a.

Maitland Valley Conservation Authority, Watershed Strategy Summary

8.

Public Question Period

9.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Saugeen Valley Conservation Authority, Minutes of May 16 2024 Meeting

b.

Mapleton Seniors Centre for Excellence, August 2024 Newsletter

c.

Township of Schreiber, Letter re Schreiber's Wastewater Treatment Plant

d.

Township of North Dundas, Request for the Provincial Government to Recognize the Physician Shortage in the Township of North Dundas

e.

Municipality of Wawa, Asset Retirement Obligations

10.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

b.

Staff Reports

1.

PW 2024-019, Minto Pines Wellhead Protection Area Amendment

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report PW 2024-019 Minto Pines Wellhead Protection Area Amendment, prepared by the Risk Management Official, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto pass a resolution in support of the proposed wellhead protection area amendment for the Minto Pines municipal water system;

  AND FURTHER THAT the Council of the Town of Minto directs staff to forward that resolution to the Saugeen Valley, Grey Sauble, Northern Bruce Peninsula Source Protection Region.

2.

EC DEV 2024-012, Float King Manufacturing Corporation - Agreement of Purchase and Sale, 425 Minto Road, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report EC DEV 2024-012, prepared by the Director of Economic and Community Development, regarding the sale of land in the Palmerston Industrial Park to Float King Manufacturing Corp, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto considers a by-law in open session authorizing the Mayor and the Clerk to sign the Agreement of Purchase & Sale.

3.

EC DEV 2024-013, Launchit Business Exploration Centre Relocation

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report EC DEV 2024-013, prepared by the Director of Economic and Community Development, regarding the Launchit Business Exploration Centre Relocation for information purposes;

  AND FURTHER THAT the Town of Minto Council considers a by-law in open session authorizing the Mayor and the Clerk to sign the Lease Agreement and corresponding documents.

4.

PLN 2024-027, B50/24, Donald and Sheila Grein (Severance) - 6194 Wellington Road 109 Minto

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report PLN 2024-027 – B50/24 – Donald and Sheila Grein Severance, prepared by the Planning Coordinator, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto recommends that the County of Wellington Land Division Committee NOT approve Consent Application B50/24 – Ronald and Sheila Grein, for land legally described as CON C PART LOT 92, with a municipal address of 6194 Wellington Rd 109, in the Town of Minto.

5.

PLN 2024-028, B56/24 and B57/24, Finalyson - Consent (Severance Urban Residential) - PT PARK LOT 19 585 Raglan Street Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report PLN 2024-028 – B56/24 – B57-24 Finalyson Consent, prepared by the Planning Coordinator, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B56/24 – B57/24 – Marilyn Finlayson, for land legally described as PT PARK LOT 19, with a municipal address of 585 Raglan St, in the Town of Minto, and that the following conditions be considered:

  1. THAT the owner/applicant satisfies all the requirements of the Town of Minto of the following:
     • Financial and otherwise, which the Town of Minto may deem necessary for the proper and orderly development of the subject lands, including but not limited to the payment of any monies owed to the Town of Minto, and ensuring that all accounts are in good standing;
     • Parkland dedication as provided for in the Planning Act, R.S.O. 1990, including, where applicable, paying cash-in-lieu of parkland in the amount of $500 per lot or as specified in the applicable policy of the Town;
     • That frontage fees, where applicable and as required by the Town, have been paid to the satisfaction of the Town; and

  FURTHER, that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  1. THAT the owner/applicant confirms they are aware of the following:
     • That development costs of the parcel(s) are solely the responsibility of the Developer;
     • That servicing and right-of-way works required for any future development of the parcels must be completed in conformance with The Town of Minto Procurement By law and in accordance with the Town’s Service Extension & Connection Policy and Municipal Servicing & Design Standards;
     • That there is satisfactory access for both the severed and retained parcels, an Entrance Permit can obtained from the road authority with jurisdiction, to the satisfaction of the Town of Minto; and

  FURTHER, that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  1. THAT a satisfactory Grading, Drainage & Servicing Plan, in accordance with the Town’s Building By-law, is submitted and approved by the Town; further, that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

6.

PLN 2024-029, B58/24 and B59/24, Trustees of the Knox Presbyterian Church - Consent (Urban LLA) - 315 Main Street W, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PLN 2024-029 – B58/24 – Trustees of Knox Presbyterian Church – Consent (Urban LLA), prepared by the Planning Coordinator, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B58/24 – B59/24 - Trustees of Knox Presbyterian Church, for land legally described as PALMERSTON LOT 66 PT LOTS 65;AND 71 BORTHWICK SVY, with a municipal address of 315 Main St W, in the Town of Minto, and that the following conditions be considered:

  1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

7.

PLN 2024-030, B64/24 - Surinder Chaudhry - Consent (Severance) - 255 Norman Street Clifford

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PLN 2024-030 – B64/24 – Surinder Chaudhry Consent Severance, prepared by the Planning Coordinator, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B64/24 – Surinder Chaudhry, for land legally described as PART LOT 21 &22, CON 1, with a municipal address of 255 Norman St, Clifford, in the Town of Minto, and that the following conditions be considered:

  1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

8.

CS 2024-003, 2025 Elementary School Curling Championship Sponsorship Request

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report CS 2024-003, prepared by the Director of Community Services, regarding the 2025 Elementary School Curling Championship Sponsorship Request, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto provide direction on the nature of any in-kind sponsorship or donation of facilities to the Palmerston Curling Club, the hosts of the event.

9.

CL 2024-008, Policy Review

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report CL 2024-008, prepared by the Clerk, regarding Policy Review, is for information purposes.

  AND FURTHER THAT Policies 1.14 Flag Policy & Protocol Public Awareness Campaigns & Proclamations Policy and 1.2 Code of Conduct, Accountability and Transparency and Fiscal Accountability Policy be repealed;

  AND FURTHER THAT Policy 1.10 Use of Corporate Resources During an Election Period be approved;

  AND FURTHER THAT a By-law to adopt the new Code of Conduct for Council Members Policy, Accountability and Transparency Policy and the Council Staff Relations Policy be passed in open session.

10.

CL 2024-009, Lease Agricultural Land Policy

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CL 2024-009 Lease Agricultural Land Policy, prepared by the Clerk, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto approves the updated 1.4 Lease Agricultural Land Policy, as attached to this report.

11.

CL 2024-010, 2024 Holiday Closure, 2025 Council Meeting Schedule and Volunteer Dinner Dates

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report CL 2023-010, prepared by the Deputy Clerk, regarding 2024 Holiday Office Closure, 2025 Council Meeting Schedule, and 2025 Volunteer Appreciation Dinner for information;

  AND FURTHER THAT Council approves the Holiday Hours, 2025 Council Meeting Schedule, and the 2025 Volunteer Appreciation Dinner date and location as outlined in the report.

12.

FIN 2024-012, Development Charges and Water and Wastewater Study

• RECOMMENDATION:
  THAT the Council of the Town of Minto receives report FIN 2024-012 Development Charges and Water and Wastewater Studies, prepared by the Treasurer, for information purposes;

  AND FURTHER THAT the Council of the Town of Minto accepts the proposal of Watson & Associates Economists Ltd. for a Development Charges Background Study, Current Development Charges Amending By-law, Water and Wastewater Rates Study & Financial Plans, as attached;

  AND FURTHER THAT the Council of the Town of Minto approves the use of Administration, Water, and Wastewater reserves to fund the individual studies within the Watson & Associates Economists Ltd proposal.

c.

Announcements

11.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

12.

Notices of Motion

13.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

14.

By-laws

a.

2024-039, Sale of 425 Minto Road to Float King Manufacturing Corporation

b.

2024-040, Commercial Lease Agreement LaunchIt

c.

2024-041, Appointment of Deputy Treasurer

d.

2024-042, Appoint Signing Officers

e.

2024-043, Adoption of Policies

• RESOLUTION:
  THAT By-laws 2024-039 through 2024-043 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

f.

2024-044, Provisional By-law for Municipal Drain 14

• RESOLUTION:
  THAT By-law 2024-044 be read a first and second time and provisionally adopted in open Council.

g.

2024-045, Confirmatory

• RESOLUTION:
  THAT By-law 2024-045, To confirm the actions of the Council of the Corporation of the Town of Minto respecting a meeting held August 13, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

15.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.