Council Agenda

Tuesday, July 08, 2025

3:00 P.m. - 4:00 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto June 17, 2025 Regular Council meeting be approved.

a.

Regular Minutes of June 17, 2025

4.

Resolution Moving Council into Court of Revision

• RESOLUTION:
  THAT Council of the Town of Minto convenes into Court of Revision.

a.

Municipal Drain 119

5.

Resolution Moving Council into Committee of Adjustment

• RESOLUTION:
  THAT the Town of Minto Court of Revision convenes into Committee of Adjustment.

a.

MV 2025-04 - Von Westerholt - 5746 Wellington Road 87

b.

MV 2025-05 - Robert Harris - 167 Margaret Street S, Harriston

6.

Resolution Moving Committee of Adjustment into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

7.

Public Meeting

a.

ZBA 2025-02 - Calvin Frey - 5129-5135 15th Line

8.

Delegations

9.

Public Question Period

10.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

County of Wellington, Joint Accessibility Advisory Committee Minutes of May 1, 2025

b.

Town of Bracebridge, Road Salt Usage

c.

County of Wellington, Official Plan Review - Phase 3B Rural Residential Growth

d.

County of Wellington, Bill 17 - Protect Ontario by Building Faster and Smarter Act

e.

Crime Stoppers Guelph Wellington, Summer 2025 Newsletter

f.

City of Pickering, Opposition to Bill 5 and Request to Appeal

g.

Mapleton Seniors Centre for Excellence, July 2025 Newsletter

11.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Diversity, Equity, and Inclusion Committee Minutes of June 19, 2025

• RECOMMENDATION:
  THAT Council receives the Diversity, Equity, and Inclusion Committee minutes of June 19, 2025 for information and approves any recommendations contained therein.

b.

Staff Reports

1.

EC DEV 2025-010, Patio Grant P01 – Dulce Heaven Cookies and Scoops, 107 William St., Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-010 – Patio Grant P01 – Dulce Heaven Cookies and Scoops, 107 William St., Palmerston, prepared by the Director, Economic and Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves Patio Grant P01 for $366.23.

2.

EC DEV 2025-011, Mural Replacement Agreement - 90 Elora Street S, Harriston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2025-011 – Mural Replacement Agreement, 90 Elora Street S., Harriston, prepared by the Director of Economic & Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto considers a By-law in regular session authorizing the Mayor and Clerk to execute a Mural Agreement with property owner REMAX/Midwestern Realty Inc. (Dan Keffer);
  AND FURTHER THAT the Council of the Town of Minto considers a By-law in regular session authorizing the Mayor and Clerk to execute an Artist Agreement with Blaze Wiradharma.

3.

PW 2025-015, Maintenance Agreement with Upper Grand District School Board – Walkway and Municipal Services Easement

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report PW 2025-015 Maintenance Agreement with Upper Grand District School Board – Walkway and Municipal Services Easement, prepared by the Wastewater Services Manager, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto authorizes the Mayor and Clerk to sign and execute the Maintenance Agreement, dated June 2025, as presented.

4.

PW 2025-016, Municipal Drain 19 Improvement Request

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PW 2025-016 – Municipal Drain 19 Improvement Request, prepared by the Drainage Superintendent, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto appoints Spriet Associates Engineers & Architects to represent the Town’s interest in this matter.

5.

PLN 2025-013, SPC 2024-03: Johnny Garth, 340 Minto Road Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report PLN 2025-013- SPC 2024-03 – Johnny Garth, 340 Minto Rd, Palmerston, prepared by the Planning Coordinator, for information purposes.

6.

CS 2025-003, LiveBarn

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CS 2025-003 – LiveBarn, prepared by the Director of Community Services, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto passes a by-law in Open Session authorizing the Mayor and Clerk to sign a 3-year agreement with LiveBarn Inc.

7.

FIN 2025-009, Audited Financial Statements

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report FIN 2025-009 2024 Audited Financial Statements, prepared by the Treasurer, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves the 2024 Audited Financial Statements as presented.

8.

CL 2025-009, Alternate Voting Methods for the 2026 Municipal Election

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CL 2025-009 Alternate Voting Methods for the 2026 Municipal Election, prepared by the Director of Legislative Services/Clerk, for information purposes;
  AND FURTHER THAT Council authorizes a vote by mail method for casting ballots in the 2026 municipal election;
  AND FURTHER THAT Council authorizes the use of tabulators for counting ballots in the 2026 municipal election;
  AND FURTHER THAT the Mayor and Clerk be authorized to sign the by-law to authorize a vote by mail method of casting ballots in the 2026 municipal election;
  AND FURTHER THAT the Mayor and Clerk be authorized to sign the by-law to authorize the use of tabulators for counting ballots in the 2026 municipal election;
  AND FURTHER THAT the Clerk shall prepare procedures and rules for the vote by mail method of casting ballots in the 2026 municipal election and provide these procedures and rules to the public by posting them on the municipal website. 

c.

Announcements

12.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

13.

Notices of Motion

14.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

15.

By-laws

a.

2025-033, Committee Appointments

b.

2025-034, Purchase and Access Agreement with Upper Grand District School Board

c.

2025-035, Mural Agreement with Re/Max Midwestern

d.

2025-036, Artist Agreement with Blaze Wiradharma

e.

2025-037, Livestream Agreement with LiveBarn Inc.

• RESOLUTION:
  THAT By-laws 2025-033 through 2025-037 be read a first, second, third time and passed in Open council and sealed with the seal of the Corporation.

f.

2025-038, Confirmatory

• RESOLUTION:
  THAT By-law 2025-038; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held July 8, 2025; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

16.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.