Council Agenda

Tuesday, December 03, 2024

3:00 P.m. - 4:00 P.m.

Council Chambers

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1.

Call to Order

2.

Disclosure of Pecuniary Interests Under the Municipal Conflict of Interest Act

3.

Minutes of Previous Meeting

• RESOLUTION:
  THAT minutes of the Town of Minto November 19, 2024 Regular Council meeting be approved.

a.

Regular Council Minutes of November 19, 2024

4.

Resolution Moving Council into Committee of the Whole to Consider Public Meetings, Delegations, Public Question Period, Correspondence, Reports, Motions for Which Notice Has Been Previously Given and Other Business

• RESOLUTION:
  THAT the Town of Minto Council convenes into Committee of the Whole.

5.

Public Meeting

6.

Delegations

a.

McQueen Galloway Associates, Recreation Plan

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report CS 2024-005 Town of Minto Recreation Plan, prepared by the Director of Community Services, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto officially endorses and adopts the Recreation Plan as presented.

7.

Public Question Period

8.

Correspondence Received for Information or Requiring Direction of Council

• RECOMMENDATION:
  THAT Council receives the correspondence as information.

a.

Township of Papineau-Cameron, Ontario Building Code

b.

Clifford Life Outdoors Show, Request for Support

c.

Township of Terrace Bay, Ambulance Shortages and Healthcare System Issues

d.

Township of Puslinch, ERO Posting 016-9196 Enabling Greater Beneficial Reuse Excess Soil

e.

Maitland Valley Conservation Authority, Meeting Minutes of October 16, 2024

f.

Saugeen Valley Conservation Authority, Draft 2025 Budget for Circulation

g.

Mapleton Seniors Centre of Excellence, December 2024 Newsletter

h.

Saugeen Valley Conservation Authority, Saugeen Valley Conservation Authority Board Approves Cessation of Winter Operations at Durham Upper Dam to Prevent Structural Failure and Ensure Public Safety

9.

Reports of Committees and Town Staff, Matters Tabled and Motions for Which Notice Has Been Previously Given

a.

Committee Minutes for Approval

1.

Diversity, Equity and Inclusion Committee Minutes of November 14, 2024

• RECOMMENDATION:
  THAT Council receives the Diversity, Equity, and Inclusion Committee minutes of November 14, 2024 as information and approves any recommendations contained therein.

2.

Cultural Roundtable Minutes of November 25, 2024

• RECOMMENDATION:
  THAT Council receives the Cultural Roundtable minutes of November 25, 2024 as information and approves any recommendations contained therein.

b.

Staff Reports

1.

Wellington County Emergency Management, 2024 Annual Emergency Management Programme

• RECOMMENDATION:
  That Council receives the annual Emergency Management Programme Report for 2024, prepared by the Emergency Manager/CEMC, and accepts the report on the status of the Town’s Emergency Management Program for 2024.

2.

Wellington County Emergency Management, Emergency Management Programme Committee Update

• RECOMMENDATION:
  THAT the Council of the Town of Minto updates the appointments of the Emergency Management Programme Committee from 2016 for the Town of Minto to remove the Chief Building Official and Economic Development (Director of Economic and Community Development) as follows;
  Member of Council (Mayor)
  CAO
  Clerk
  Public Works (Roads and Drainage Manager)
  Finance (Treasurer)
  Parks and Recreation (Director of Community Services)
  Local Municipal Fire Department (Fire Chief)
  Wellington OPP (Inspector or Staff Sergeants, Sergeants)
  Guelph Wellington EMS (Chief, Acting Chief, Supervisors)
  Wellington Dufferin Guelph Public Health (Health and Safety Coordinator/Inspectors)
  Emergency Management (CEMC) and
  Any other persons or agency representatives that may be appointed by Council from time to time.
  AND FURTHER THAT Council designates authority to the committee to appoint the CAO as Chair on behalf of their members;
  AND FURTHER THAT the Committee is responsible for overseeing the development of the Town of Minto’s Emergency Management Program ensuring that appropriate public education activities, training for emergency management officials and staff, and emergency management exercises are undertaken on an annual basis.
  AND FURTHER THAT the CEMC shall provide Council with an annual report on the status of the Town of Minto’s Emergency Management Program for their review, consideration and approval.

3.

EC DEV 2024-019, Signage Grant #P28 - NACK Reinforcing Steel Services

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives report EC DEV 2024-019 Signage Grant P28 – NACK Reinforcing Steel Services, prepared by the Director, Economic and Community Development, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto approves the $1,000 Signage Grant.

4.

PLN 2024-038, B102/24 - JEM Freight Inc. c/o John Martens (Severance Urban Residential) 310 York Street, Palmerston

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby recommends to the County of Wellington Land Division Committee that they approve Consent Application B102/24 – JEM Freight Inc. c/o John Martens, for land legally described as PART LOT 8, with a municipal address of 310 York St, Palmerston, in the Town of Minto, and that the following conditions be considered:

  1. THAT the owner/applicant satisfies all the requirements of the Town of Minto of the following:

  • • Financial and otherwise, which the Town of Minto may deem necessary for the proper and orderly development of the subject lands, including but not limited to the payment of any monies owed to the Town of Minto, and ensuring that all accounts are in good standing;
    • Parkland dedication as provided for in the Planning Act, R.S.O. 1990, including, where applicable, paying cash-in-lieu of parkland in the amount of $500 per lot or as specified in the applicable policy of the Town;
    • Frontage fees, where applicable and as required by the Town, have been paid to the satisfaction of the Town;

  AND FURTHER THAT the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  2. THAT the owner/applicant confirms they are aware of the following:

  • • That development costs of the parcel(s) are solely the responsibility of the developer.
    • That servicing and right-of-way works required for any future development of the parcels must be completed in conformance with The Town of Minto Procurement By law and in accordance with the Town’s Service Extension & Connection Policy and Municipal Servicing & Design Standards;
    • That there is satisfactory access for both the severed and retained parcels, an Entrance Permit can be obtained from the road authority with jurisdiction, to the satisfaction of the Town of Minto;

  AND FURTHER THAT the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

  3. THAT a satisfactory Grading, Drainage & Servicing Plan, in accordance with the Town’s Building By-law, is submitted and approved by the Town; and further, that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.
  4. THAT The owner obtains a Municipal Servicing Permit for the newly created lot from the Town of Minto and pay the associated fees; and further, that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.
  5. THAT zoning compliance be achieved to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition.

5.

PLN 2024-039, Part Lot Control PLC 2024-01: Daniel Charles Sinclair - 255-315 Henry Street South, Palmerston

• RECOMMENDATION:
  THAT Council of the Town of Minto receives report PLN 2024-039 regarding PLC 2024-01 – Daniel Charles Sinclair, for lands being Part Lots 15 & 16 North Side of Victoria Street, Grain’s Survey Palmerston Part 1 and Part 3, Plan 61R21781; Town of Minto and Part Lot 16 North Side of Victoria Street, Grain’s Survey Palmerston Part 4, Plan 61R21781; Town of Minto, in the former Town of Palmerston, Town of Minto, County of Wellington, with a municipal address of 255 to 315 Henry Street South;
  AND FURTHER THAT Council considers passing a By-law in Open session.

6.

PW 2024-028, Municipal Drain #120 RFT Results

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report PW 2024-028 Municipal Drain #120 RFT Results, prepared by the Drainage Superintendent, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto awards the contract to TAS Excavating and Rentals Ltd. for the total tender price of $156,199.95 excluding HST.

7.

PW 2024-029, Municipal Drain Maintenance Assessments

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report PW 2024-029 Municipal Drain Maintenance Assessments, prepared by the Drainage Superintendent and Treasurer, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto considers passage of the related Assessment By-Law in open session.

8.

FIN 2024-023, 2023 Parkland Reserve Fund

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report FIN 2024-023  2023 Parkland Reserve Fund, prepared by the Treasurer, for information purposes.

9.

FIN 2024-024, 2023 Development Charges Reserve Funds

• RECOMMENDATION:
  THAT the Council of the Town of Minto hereby receives Report FIN 2024-024 2023 Development Charges Reserve Funds, prepared by the Treasurer, for information purposes;
  AND FURTHER THAT the Council of the Town of Minto accepts the Treasurer’s declaration that the Town is in compliance with Section 59.1 (1) of the Development Charges Act, 1997;
  AND FURTHER THAT the report and related attachments be posted on the Town’s website.

c.

Announcements

10.

Motion to Return To Regular Council

• RESOLUTION:
  THAT the Committee of the Whole convenes into Regular Council.

11.

Notices of Motion

12.

Resolution Adopting Proceedings of Committee of the Whole

• RESOLUTION:
  THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

13.

By-laws

a.

2024-065, Part Lot Control Henry Street

b.

2024-066, Municipal Drain Maintenance

• RESOLUTION:
  THAT By-laws 2024-065 and 2024-066 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

c.

2024-067, Confirmatory

• RESOLUTION:
  THAT By-law 2024-069; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held December 3, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

14.

Adjournment

• RESOLUTION:
  THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.